Proof of advice and sealing
Meetingize can “seal” a document to create a time-stamped proof that it existed, in a given state, at a given moment. This is designed to support the documentation duties of regulated advisors (for example under the Insurance Distribution Directive or MiFID II).
What is a seal, exactly?
Section titled “What is a seal, exactly?”When you seal a document, Meetingize computes a SHA-256 hash of its content and records that hash together with the sealing date and time in its own database. There is no blockchain and no third-party timestamping authority involved: the proof is a hash plus a timestamp, kept by Meetingize. Sealing a document that is already sealed does not create a duplicate seal.
How do I seal a document?
Section titled “How do I seal a document?”Open the document and use the seal action. You can also seal directly from the meeting’s generated output, without first exporting it as a separate document.
QR code and attestation page
Section titled “QR code and attestation page”Once sealed, Meetingize generates a QR code for the seal and an attestation page titled “Preuve de conseil - Meetingize” (shown in French even in other locales) that shows the document name, the sealing date, a truncated version of the hash, and the QR code, without showing the document’s content.
Public verification
Section titled “Public verification”Anyone with the link (a client, or a regulator such as the ACPR or the AMF in France) can open the public verification page at /verify/<id> without needing a Meetingize account. That page only confirms that a document with that hash existed as of that date; it never displays the document’s content.
Use cases
Section titled “Use cases”This is intended for advisors who must be able to show, after the fact, that a piece of advice or a document (such as a Statement of Demands and Needs, a Suitability Report, or an Advisory Engagement Letter) existed as given, unmodified, at a specific date.
Good to know
Section titled “Good to know”- Sealing helps you document that advice was given and recorded at a point in time. It does not, by itself, certify that the advice given was compliant with any specific regulation; that assessment remains your professional responsibility.